Franking machines may not be the cheapest investments, but their benefits sure guarantee steady returns. When you know their basic features and benefits, you can easily understand the role they play in the success of a business.
Key Features of a Franking Machine
When you purchase a franking machine, you are purchasing a dedicated standalone printer that comes with a keyboard where you enter the franking amount. This amount is then printed on the inserted envelope, or on a self-adhesive label. With more advanced machines, the franking price can be calculated using a built-in scale.
With most medium-rate franking machines being connected to Royal Mail’s network, updating franking rates manually becomes unnecessary because this will be done automatically from the main server. Besides convenience, automation also ensures that the correct franking value is entered each time. And because they can also be linked to the accountant’s or auditor’s books, figures can be updated automatically.
If you buy a franking machine, you’re no just getting a smart, connected stamp printer. They also have automatic feeders that work with different envelope formats, bringing them straight to the printer. There are even machines that, after taking the envelope, insert the document inside, weigh it and calculate the franking price, and even seal the envelope! Everything is done automatically for up to hundreds of mailing items in various formats.
Advantages of a Franking Machine
I’s easy to spot the productivity gains that a franking machine offers. A business can spend more time on value-added operations instead of doing mailing tasks.
The mailing rate for a franked item is actually less than that for a stamped one. And though the discounts seem tiny, they amount to significant savings by the end of the year.
Another good thing about franking is that it lets you print more than the franking rate. You can also upload your own company logo or whatever design that you would like to print.
As you may expect, the benefits of a franking machine to a business depends mainly on how it will be used. In most cases, this means that the bigger your company, the more you will be able to save money by franking your own mail. This doesn’t mean, however, that small businesses cannot enjoy the same benefits because there are certain models that are designed for their particular needs.
Finally, renting may seem like a good option for a small business, but that is usually not the case. For one, you’ll never be sure up to how much you will have to pay for using the machine. Buying, on the other hand, lets you avoid hidden expenses along the line, as long as you choose a model that is right for your needs.